Frequently Asked Questions (FAQs) on eFiling

Posted: 17/02/2012 in Company, E-Filing Process, Frequently Asked Questions (FAQs), MCA

Frequently Asked Questions (FAQs) on eFiling

1. What are the steps for offline eFiling?

1. Select a category to download an eForm from the MyMCA portal (with or with out the instruction kit.

2. At any time, you can read the related instruction kit to familiarise yourself with the procedures (you can download the instruction kit with eform or view it under Help menu).

3. You have to fill the downloaded eForm.

4. You have to attach the necessary documents as attachments.

5. You can use the Prefill button in eForm to populate the greyed out portion by connecting to the Internet.

6. The applicant or a representative of the applicant needs to sign the document using a digital signature.

7. You need to click the Check Form button available in the eForm. System will check the mandatory fields, mandatory attachment(s) and digital signature(s).

8. You need to upload the eForm for pre-scrutiny. The pre-scrutiny service is available under the Services tab or under the eForms tab by clicking the Upload eForm button. The system will verify (pre-scrutinise) the documents. In case of any inadequacies, the user will be asked to rectify the mistakes before getting the document ready for execution (signature).

9. The system will calculate the fee, including late payment fees based on the due date of filing, if applicable.

10. Payments will have to be made through appropriate mechanisms – electronic (credit card, Internet banking) or traditional means (at the bank counter through challan).

(a) Electronic payments can be made at the Virtual Front Office (VFO) or at PFO

(b) If the user selects the traditional payment option, the system will generate 3 copies of pre-filled challan in the prescribed format. Traditional payments through cash, cheques can be done at the designated network of banks using the system generated challan. There will be five banks with estimated 200 branches authorised for accepting challan payments.

11. The payment will be exclusively confirmed for all online (Internet) payment transactions using payment gateways.

12. Acceptance or rejection of any transaction will be explicitly communicated to the applicant (including facility to print a receipt for successful transactions).

13. MCA21 will provide a unique transaction number, the Service Request Number (SRN) which can be used by the applicant for enquiring the status pertaining to that transaction.

14. Filing will be complete only when the necessary payments are made.

15. In case of a rejection, helpful remedial tips will be provided to the applicant.

16. The applicants will be provided an acknowledgement through e-mail or alternatively they can check the MCA portal.

2. What are the steps for online eFiling?

1. When the business or the registered users access the MyMCA portal, they enter their username and authentication details – Password/ Digital Certificate.

2. The user will be shown a list of eForms category-wise under eForms tab.

3. At any time, the users can read the related instruction kit, available under Help menu, to familiarise themselves with the procedures.

4. The users can then fill the appropriate eForm for the service required. There is an option of pre-fill facility in the eForms, where the static details such as name and address of the company will be pre-filled by the system automatically on entering the Corporate Identity Number (CIN).

5. The users attach the necessary documents to the eForm.

6. The users may avail the pre-scrutiny service of the eForm. The documents will be verified (pre-scrutinised) by the system. In case of any inadequacies, for example, if a mandatory column in the eForm is not filled in, the user will be asked to rectify before the document is ready for execution (signature).

7. The applicant or a representative of the applicant will then submit the duly signed documents electronically.

8. The system will calculate the fee, including late payment fees, if applicable.

9. Payments will have to be made through appropriate mechanisms – electronic (credit card, Internet banking) or traditional means (at the bank counter).

(a) Electronic payments can be made at the Virtual Front Office (VFO).

(b) If the user selects the traditional payment option, the system will generate a pre-filled challan in the prescribed format. Traditional payments through cash, cheques can be done at the designated network of banks using the system generated challan. There will be five banks with estimated 200 branches authorised for accepting challan payments.

10. The payment will be exclusively confirmed for all online (Internet) payment transactions using payment gateways.

11. Acceptance or rejection of any transaction will be explicitly communicated to the applicant (including facility to print a receipt for successful transactions).

12. MCA21 will provide a unique transaction number, which can be used by the applicant for enquiring status pertaining to that transaction.

13. Filing will be complete only when the necessary payments are made.

14. In case of a rejection, helpful remedial tips will be provided to the applicant.

15. The applicants will be provided an acknowledgement through e-mail or alternatively they can check the MCA portal.

3. How can I apply for a Company Name?

File e Form 1A by logging in the portal along with a payment of fees of Rs.1000/- and attaching the digital signature of the applicant proposing to incorporate the company. Please note that in case of new companies, where e-form 1A has been certified by a practising professional, the name will be made available by the system online to the applicant without backend processing by the Registrar of Companies (ROC).This facility is not available for applications for change of name of existing companies or for cases where the form is not certified by a practising professional in case of new companies.

Also, refer the Name availability guidelines, 2011 issued by the Ministry of Corporate Affairs in this regard.

4. Can I apply for a Company Name Online?

Yes, You can avail this service at MCA portal.

5. What is the validity period of the Name approved?

With effect from 24th July, 2011, the approved name is valid for a period of 60 days from the date of approval. If, the proposed company is not incorporated within such period, the name shall be lapsed and will be available for other applicants. Please note that there shall not be any provision for renewal of the name.

6. What is the minimum number of directors required to form a company?

Minimum no. of directors for Private Limited Company: Two, for Public Limited Company: Three and, for producer company: Five.

7. What is the minimum number of subscribers required for registration of a company?

Minimum no. of subscribers for Private Limited Company: Two, for Public Limited Company: Seven and for Producer company: Ten.

8. What is the minimum Paid-up Capital at the time of registration of a company?

The minimum paid up capital for Private Limited Company: Rs.1,00,000/- For Public Limited Company: Rs.5,00,000/- This limit is not applicable to company having licence under section 25.

9. What should I do, if I fail to make payment of challan of Form 1 before expiry date?

In such a case, you need to file Form 1 again but same can be filed only after 15 days from the Challan Date. On attempting to file Form 1 before the expiry of above said period, the system will give an error message “Form 1 has already been filed corresponding to the form1A Reference Number”.

10. What should I do, if I fail to make payment of challan of Form 5 before expiry date?

In such a case, you need to file Form 5 again but same can be filed only after 15 days from the Challan Date. On attempting to file Form 5 before the expiry of above said period, the system will give an error message “There is/ are pending Form(s) 5 in respect of the company. Please file this form 5 after approval of the pending Form(s) 5.”

Source: Ministry of Corporate Affairs.

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