Frequently Asked Questions (FAQs) on Collection of Instruments

Posted: 21/02/2012 in Banks, Frequently Asked Questions (FAQs), Reserve Bank of India

Frequently Asked Questions (FAQs) on Collection of Instruments

1. What happens if there are delays in cheque clearing?

Local Cheques

Local cheques are payable within the jurisdiction of the clearing house and will be presented through the clearing system prevailing at the centre. Credit arising out of local cheques shall be given to the customer’s account at the next day to the date of presentation in the clearing. Ideally, banks shall permit usage of the shadow credit afforded to the customer accounts immediately after closure of the relative return clearing on the next working day or maximum within an hour of commencement of business on the third working day from the day of presentation in clearing, subject to usual safeguards…

Outstation Cheques

Maximum timeframe for collection of cheques drawn on state capitals/major cities/other locations are 7/10/14 days respectively. If there is any delay in collection beyond this period, you are entitled to interest at the rate specified in the Cheque Collection Policy of the bank. In case the rate is not specified in the Cheque Collection Policy, you are entitled to receive interest rate on Fixed Deposits for the corresponding maturity. Banks’ cheque collection policy also indicates the limit up to which outstation cheques are given immediate credit.

2. What happens if cheques / instruments are lost in transit / in clearing process?

If cheques are lost in transit or in the clearing process or at the paying bank’s branch, the bank should immediately bring the same to your notice so that you can inform the drawer to record stop payment and can also take care that other cheques issued by you are not dishonoured due to non-credit of the amount of the lost cheques / instruments.

The onus of such loss does not lie with you, but the collecting banker.

You are entitled to be reimbursed by the banks for related expenses for obtaining duplicate instruments and also interest for reasonable delays in obtaining the same.

3. My bank charges me a large sum of money for cheque collection. Is there any remedy?

Local Cheque collection charges are decided by the concerned bank from time to time and communicated to customer as part of the Code of Bank’s Commitment to Customers. Banks cannot charge you more than the following for outstation cheques:

Up to and including Rs.5000 – Rs.25 per instrument + service tax; Above Rs.5000 and Up to and including Rs. 10,000 – not exceeding Rs. 50 per instrument+ service tax; Above Rs. 10,000 and up to and including Rs. 1, 00,000 – not exceeding Rs. 100 per instrument + service tax; Rs.1, 00,001 and above – left to the banks to decide. No additional charges such as courier charges, out of pocket expenses, etc., should be levied.

4. My bank refuses to accept outstation cheques for collection. Is there any remedy?

No bank can refuse to accept outstation cheques deposited by you for collection or refuse to offer its products to you.

5. Can I know a bank’s Cheque Collection Policy?

Like in most countries, banks in India also are required to develop their own individual policy / procedures relating to collection of cheques. You are entitled to receive due disclosures from the bank on the bank’s obligations and the customers’ rights.

Broadly, the policies formulated by banks should cover the following areas:

Immediate credit for local/outstation cheques, Time frame for collection of local/ outstation instruments and Interest payment for delayed collection.

The cheque collection policies of various banks are made available on the website of Reserve Bank of India under the link

Banks are obliged to disclose their liability to you by way of interest payments due to delays for non-compliance with the standards set by the banks themselves. You are eligible to be compensated by way of interest payment even if no formal claim is lodged by you.

6. How are bank’s supposed to disclose their policies?

As a customer you have the right to know the Cheque Collection Policy of the bank before entering into any transaction.

The bank is obliged to disclose the amount up to which immediate credit of outstation cheque is offered in its Comprehensive Notice Board, which is to be displayed at each and every branch of the bank. The bank is also required to disclose its policy with regard to immediate credit for local / outstation cheques, time frame for collection of local/outstation instruments and policy for interest payment for delayed collection. The same will be available in the Information Booklets which should be available at all the bank branches. You are also entitled to ask the Branch Manager for a copy of the bank’s Cheque Collection Policy, if you so desire. Banks are also required to put up their Cheque Collection Policy on their websites. The cheque collection policies of various banks are made available on the website of RBI under the link mentioned in 5 above.

7.  What are the other means of transfer of funds?

They are RTGS (Real Time Gross Settlement) & NEFT (National Electronic Fund Transfer). For more details visit the FAQs on RTGS under the link

and NEFT under the link

8. Am I entitled to receive an acknowledgement for cheque deposited in a bank for collection?

Banks are required to provide both the cheque drop box facility and the acknowledgement facility at their collection counters. No bank branch can refuse to give an acknowledgement to the customer if the latter asks for the same while tendering cheque for collection at the bank branch’s counter.

9. What do I do if I still have a grievance?

If you have a complaint against a bank on any of the above grounds or if you have a complaint due to non-payment or inordinate delay in the payment or collection of cheques, you can lodge a complaint with the bank concerned. If the bank fails to respond within 30 days, you can lodge a complaint with the Banking Ombudsman. (Please note that complaints pending in any other judicial forum will not be entertained by the Banking Ombudsman). No fee is levied by the office of the Banking Ombudsman for resolving the customer’s complaint. A unique complaint identification number will be given to you for tracking purpose. (A list of the Banking Ombudsmen along with their contact details is provided in the Annex).

Complaints are to be addressed to the Banking Ombudsman within whose jurisdiction the branch or office of the bank complained against is located. Complaints can be lodged simply by writing on a plain paper or online at or by sending an email to the Banking Ombudsman. Complaint forms are available at all bank branches also.

Complaint can also be lodged by your authorised representative (other than a lawyer) or by a consumer association/forum acting on your behalf. If you are not happy with the decision of the Banking Ombudsman, you can appeal to the appellate authority in the Reserve Bank of India (Deputy Governor of Reserve Bank of India).

In case you are not happy with the customer service at the Banking Ombudsman’s office, you can write to the Chief General Manager, Customer Service Department,  Amar Building, Ist Floor, Sir P M Road, Fort, Mumbai 400001 or send an email.

Source: Reserve Bank of India- (FAQs) on Collection of Instruments updated on 31/01/2012.


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